The Purchase Coordinator is responsible for handling the procurement of materials, equipment, and services related to fire protection, fire alarm, and safety systems. This role ensures that sourcing is done efficiently, cost-effectively, and in alignment with project timelines, technical specifications, and local regulatory standards.
Reports To: Procurement Manager / Operations Manager
Key Responsibilities:
- Receive and process material requisitions as approved by the head of the department.
- Source and evaluate vendors and suppliers for firefighting, fire protection, fire alarm, and other related materials.
- Prepare and issue purchase orders (POs) while ensuring accuracy in specifications, quantities, and delivery terms.
- Obtain and compare quotations, negotiate pricing and terms, and ensure cost efficiency without compromising quality.
- Coordinate with suppliers for on-time delivery, dispatch tracking, and follow-up on any delays or shortages.
- Ensure all materials and equipment meet regulatory standards, including UAE Civil Defense, NFPA, or other applicable regulations.
- Work closely with other departments to ensure seamless material flow and inventory control.
- Maintain accurate and updated records of POs, supplier contracts, delivery schedules, and pricing history.
- Support the vendor registration and evaluation process, including maintaining approved vendor lists.
- Assist with resolving discrepancies in deliveries, quality issues, or payment concerns.
- Ensure compliance with company procurement policies, contractual obligations, and industry standards.
Qualifications & Skills:
- Bachelor’s Degree in Business Administration, Supply Chain, Engineering, or a related field.
- 2–4 years of relevant procurement experience in the fire and safety or MEP industry.
- Familiarity with firefighting, fire alarm systems, safety equipment, and related regulatory standards.
- Proficient in MS Office, ERP systems (SAP, Oracle, or similar), and document management.
- Strong negotiation and communication skills.
- Ability to prioritize tasks, work under pressure, and meet tight deadlines.
- Attention to detail and strong organizational skills.
- Knowledge of local and international suppliers in the fire & safety sector is a plus.
How to Apply:
Qualified candidates are invited to submit their application. Please include the subject line: “Purchase Coordinator – UAE”.
Back
